UWA SICK LEAVE DONATION PROGRAM

PURPOSE:  The purpose of this program is to establish procedures and requirements for a sick leave transfer program.  This program allows an employee who is experiencing sickness or medical emergency, as defined by the UWA sick leave policy, and is without sufficient earned annual/sick leave, to request the voluntary donation of sick leave from other employees.  This program also includes maternity leave of up to 30 days total leave under the program (See “Maternity Leave” in The Handbook for Faculty and Professional Staff for the general policy on maternity leave).  In the case of sickness or medical emergency, the amount of sick leave donated or used may not exceed the number of days needed to cover the period of time from the sickness until the university disability income policy becomes effective (normally 60 days).

LIABILITY:  The University of West Alabama authorizes the voluntary transfer of sick leave between employees in situations meeting the requirements as outlined in the paragraph above.  This program is strictly a voluntary program; therefore, UWA does not guarantee that applicants whose situations warrant participation in the program will receive the requested sick leave.  The university agrees only to publicize the need for such sick leave for qualifying requests.  The university does not “bank” donations.  Unused donated sick leave remains with the donor.

ELIGIBILITY:  Applicants must be full-time employees of UWA who are experiencing a sickness or in need of maternity leave as previously defined.  Applicants must exhaust all accumulated sick and annual leave before the use of transferred sick leave can be requested.

APPLICATION PROCEDURE:  To request donated sick leave hours, the employee completes a copy of the SICK LEAVE DONATION REQUEST FORM with the proper documentation and submits it to the Business Affairs Office.  The employee must exhaust the balances of their sick and annual leave prior to actually receiving donated sick leave hours.

Individuals needing donated sick leave should put the request in the UWA Weekly Report and on the UWA Web page.  Faculty and staff may donate sick leave hours by forwarding a completed SICK LEAVE PROVIDER FORM to the Vice-President for Business Affairs.

The Business Affairs Office will then process completed SICK LEAVE DONATION and SICK LEAVE PROVIDER forms to transfer the donated sick leave.  The coordinator will then request the Business Office to transfer the sick days and adjust sick leave balances accordingly.

UWA Sick Leave Donation Request Form

UWA Sick Leave Donation Provider Form